HCL Headquarters: Meeting Room Policy    Friends Room Policy | NCB: Meeting Room Policy    Grandin Room Policy

These steps MUST be followed in order.

314 State Route 12; Building #3
Flemington, NJ 08822
(908) 788-1444

Headquarters Library Meeting Room Policy

The meeting room facilities include: tables, 90 chairs, piano, wall-mounted screen, lectern, kitchenette, lavatories, chalk board, and easel.

The room may be used by non-profit organizations of Hunterdon County for meetings of an educational, cultural, or civic nature. It may not be used for meetings which are partisan, commercial, or religious in their purpose. Groups may not charge admission fees. The group may restrict their meeting to their own members. Any questions of interpretation will be referred to the library director. The director is authorized to deny permission for use of the facilities to any group that violates these regulations.

Library sponsored activities are given priority. The library reserves the right to cancel, in an emergency, a reservation granted an outside group in order to use the room for library purposes. If such reservation is canceled, at least 48 hours notice will be given unless the library is required to close in case of emergency.

Reservations may be made in person or by telephone. Telephone reservations will only be tentative pending receipt of written application. Reservations will be accepted in order of receipt of application. Requests for these facilities should be made at least one week in advance of use, and no more than six weeks (42 days) in advance. Recurring reservations cannot be accepted.

Room arrangement is the responsibility of the organization. Each organization is responsible for setting up and putting away the tables and chairs it uses. Organizations assume responsibility for any damage to room contents. No additional furniture or equipment other than that furnished by the library is to be used without library approval, excluding audio-visual. The library is not responsible for equipment, supplies, material, or other items owned by a group and used by them in the library. Use of the kitchenette must be arranged in advance. Each group is responsible for cleaning up the kitchenette after use.

Group activities involving more than normal wear and tear on the room will not be permitted.

Attendance at meetings is limited to 84 persons (in an auditorium-style seating arrangement).

The meeting room is available from 9:00 a.m. to 5:00 p.m. Monday and Friday, 9:00 a.m. to 9:00 p.m. Tuesday - Thursday and on Saturday from 9:00 a.m. to 5:00 p.m. Groups are to adhere to the times scheduled as a courtesy to those who may be booked to use the room before and after them.

Library policy forbids serving of alcoholic beverages on the premises. The library is a smoke-free building and, therefore, smoking is not permitted in the meeting room.

Meeting Room Form

Friends of HCL Room Policy

The conference room may be used by non-profit groups and organizations of Hunterdon County. Use is limited to eight people meeting for an educational, cultural, or civic purpose. It may not be used for meetings which are partisan, commercial, or religious in their purpose. Groups may not charge admission fees. The group may restrict their meeting to their own members. Any questions of interpretation will be referred to the library director. The director is authorized to deny permission for use of the facilities to any group that violates these regulations.

Library sponsored activities are given priority. The library reserves the right to cancel a reservation granted an outside group in order to use the room for library purposes. If such reservation is canceled, at least 48 hours notice will be given unless the library is required to close in case of emergency.

Reservations may be made in person or by telephone. Telephone reservations will only be tentative pending receipt of written applications. Reservations will be accepted in order of receipt of application. Requests for these facilities should be made at least one week in advance of use, and no more than six weeks (42 days) in advance. Recurring reservations cannot be accepted.

The conference room will be kept locked at all times. A reference librarian will unlock the room and MUST be informed when the room is vacated.

All groups and organizations assume responsibility for any damage to the room or contents. No additional furniture or equipment other than that furnished by the library is to be used without library approval.

Due to the value and fragility of the books and furnishings in the room, its use by groups with children under 12 will not be permitted. Any children older than 12 must be supervised by a responsible adult. Group activities involving more than normal wear and tear on the room will not be permitted.

No eating or drinking will be permitted in the room. No craft projects will be permitted in the room. All library rules apply to use of the conference room.

The conference room is 9:00 a.m. to 5:00 p.m. Monday and Friday, 9:00 a.m. to 9:00 p.m. Tuesday - Thursday and on Saturday from 9:00 a.m. to 5:00 p.m. Groups are to adhere to the times scheduled as a courtesy to those who may be booked to use the room before and after them.

Meeting Room Form

North County Branch Meeting Room Policy

The meeting room facilities include: tables, 76 chairs, lectern, piano, lavatories, chalk board, and easel.

The room may be used by non-profit organizations of Hunterdon County for meetings of an educational, cultural, or civic nature. It may not be used for meetings which are partisan, commercial, or religious in their purpose. Groups may not charge admission fees. The group may restrict their meeting to their own members. Any questions of interpretation will be referred to the library director. The director is authorized to deny permission for use of the facilities to any group that violates these regulations.

Library sponsored activities are given priority. The library reserves the right to cancel, in an emergency, a reservation granted an outside group in order to use the room for library purposes. If such reservation is canceled, at least 48 hours notice will be given unless the library is required to close in case of emergency.

Reservations may be made in person or by telephone. Telephone reservations will only be tentative pending receipt of written application. Reservations will be accepted in order of receipt of application. Requests for these facilities should be made at least one week in advance of use, and no more than six weeks (42 days) in advance. Recurring reservations cannot be accepted.

Room arrangement is the responsibility of the organization. Each organization is responsible for setting up and putting away the tables and chairs it uses. Organizations assume responsibility for any damage to room contents. No additional furniture or equipment other than that furnished by the library is to be used without library approval, excluding audio-visual equipment.. The library is not responsible for equipment, supplies, material, or other items owned by a group and used by them in the library. Use of the kitchenette must be arranged in advance. Each group is responsible for cleaning up the kitchenette after use.

Group activities involving more than normal wear and tear on the room will not be permitted.

Attendance at meetings is limited to 80 persons (in an auditorium-style seating arrangement).

The meeting room is available from 9:00 a.m. to 5:00 p.m. Monday, Friday, and Saturday; and from 9:00 a.m. to 9:00 p.m. Tuesday, Wednesday and Thursday. Groups are to adhere to the times scheduled as a courtesy to those who may be booked to use the room before and after them.

Library policy forbids serving of alcoholic beverages on the premises. The library is a smoke-free building and, therefore, smoking is not permitted in the meeting room.

Meeting Room Form

Grandin Room Policy

The conference room may be used by non-profit groups and organizations of Hunterdon County. Use is limited to eight people meeting for an educational, cultural, or civic purpose. It may not be used for meetings which are partisan, commercial, or religious in their purpose. Groups may not charge admission fees. The group may restrict their meeting to their own members. Any questions of interpretation will be referred to the library director. The director is authorized to deny permission for use of the facilities to any group that violates these regulations.

Library sponsored activities are given priority. The library reserves the right to cancel a reservation granted an outside group in order to use the room for library purposes. If such reservation is canceled, at least 48 hours notice will be given unless the library is required to close in case of emergency.

Reservations may be made in person or by telephone. Telephone reservations will only be tentative pending receipt of written applications. Reservations will be accepted in order of receipt of application. Requests for these facilities should be made at least one week in advance of use, and no more than six weeks (42 days) in advance. Recurring reservations cannot be accepted.

The conference room will be kept locked at all times. A reference librarian will unlock the room and MUST be informed when the room is vacated.

Reference staff need access to the room at all times to retrieve archival materials.

All individuals, groups or organizations assume responsibility for any damage to the room or contents. No additional furniture or equipment other than that furnished by the library is to be used without library approval.

Due to the value and fragility of the books and furnishings in the room, its use by groups with children under 12 will not be permitted. Any children older than 12 must be supervised by a responsible adult. Group activities involving more than normal wear and tear on the room will not be permitted.

No eating or drinking will be permitted in the room. No craft projects will be permitted in the room. All library rules apply to use of the conference room.

The Grandin Room may also be used by individuals who wish to make scholarly use of the materials in the Grandin collection. Such individuals will be required to apply at the reference desk for permission to use the room and to indicate which materials they plan to study. These individuals will be required to complete a written reservation form and to follow the same rules as groups regarding reservations and appropriate conduct in the room.

The conference room is available 9 am to 5 pm Monday, Friday, and Saturday and 9 am to 9 pm Tuesday, Wednesday and Thursday. Groups are to adhere to the times scheduled as a courtesy to those who may be booked to use the room before and after them.

Meeting Room Form